SOURCING ASSISTANT

Already have a supplier? We manage it for you

Sourcing assistant is our package for buyers who already found their supplier. We look after your orders, quality and shipping, so you can skip the search.

✓$499 USD one-off onboarding fee plus 15% of order value
✓A basic check of your manufacturer before you commit
✓We run quality control and shipping for you

Book a free discovery call

What's included

✓Complete project coordination

✓Basic manufacturer verification

✓Sampling coordination

✓Contract negotiation

✓Quality control

✓Shipping management

✓Post-purchase management

Our 14-step sourcing process

Sourcing assistant uses the same 14-step Epic sourcing process. You already have a supplier, so we focus on checking them, managing your order and getting it to you.

Consultation & Research

We begin by understanding your business goals, product vision, and sourcing challenges. Through initial discovery calls and background analysis, we get a clear picture of your needs, target market, and supply chain expectations.

Outcome: A clear sourcing brief aligned with your business objectives, ensuring focus and efficiency from the start.

Supply Chain Evaluation

We assess the best sourcing pathways based on your product type, scale, and timing. This includes evaluating regions, risks, and supplier ecosystems.

Outcome: An informed strategy that balances cost, quality, and supply chain resilience.

Supplier Prospecting

We search across verified networks and sourcing databases to shortlist relevant suppliers that fit your product and compliance needs.

Outcome: A curated supplier list tailored to your product category, budget, and timeline.

Supplier Verification

Each shortlisted supplier goes through strict vetting including factory checks, certifications, and reference reviews.

Outcome: Peace of mind knowing every supplier meets quality and trust standards before sampling.

Preliminary Quotes

We request initial quotes from qualified suppliers, aligning specs, MOQs, lead times, and unit pricing.

Outcome: Early-stage clarity on pricing feasibility and supplier responsiveness.

Sample Order & Shipping Coordination

Once samples are approved, we manage ordering logistics, shipping, and documentation for small batch runs if needed.

Outcome: Efficient delivery of trial orders with full supply chain oversight.

Sample Adjustment

We collect feedback from your team and relay precise adjustments to the supplier for refinements.

Outcome: Optimised product samples that reflect your exact requirements and standards.

Golden Sample Sign-Off

We coordinate production and delivery of high-quality product samples. You test, assess, and approve your “golden sample”.

Outcome: A benchmark sample to ensure production consistency and minimise surprises.

Detailed Quotes & Landing Costs

We compile accurate end-to-end landed cost projections including manufacturing, freight, taxes, and duties.

Outcome: No nasty surprises, full cost visibility before you commit to large-scale production.

Contract Negotiation

We assist in finalising terms, ensuring your production contract covers quality control, timelines, payment, and contingency clauses.

Outcome: Strong contracts that protect your IP, timelines, and product integrity.

Production Monitoring & QC

Our local team monitors factory production, conducts pre-shipment inspections, and ensures compliance throughout.

Outcome: Consistent quality and transparency from the first unit to the last.

Shipping & Logistics Management

We handle freight bookings, customs clearance prep, and coordinate with logistics providers for a smooth journey.

Outcome: Timely and trackable delivery with fewer bottlenecks and lower risk.

Customs & Inbound Logistics

We support you through customs clearance and final mile delivery to your warehouse or 3PL.

Outcome: Stress-free importation with everything accounted for, from duties to delivery.

Ongoing Support & Optimisation

After your first order, we stay on as your long-term sourcing partner, helping improve unit economics, scale with demand, and solve issues as they arise.

Outcome: A sustainable sourcing setup that evolves with your business needs.

Ready to talk about your product?

Book a free 30 minute call. We will look at your idea and tell you which package fits.

Book a free discovery call

Frequently asked questions

Yes. This package is for buyers who already have a supplier. We look after your project, your orders and your shipping with that supplier, so you can skip the search.

Yes. The package includes a basic check of your manufacturer, so you know more about who you are working with before you commit.

We coordinate your samples and run quality control on your order. That helps you know your goods match what you agreed with your supplier before they leave the factory.

We coordinate your whole project, so we follow up with your supplier and raise problems quickly. Our post-purchase management also helps you sort out issues after your order arrives.

The fee is a $499 USD one-off onboarding fee plus 15% of order value. It covers complete project coordination, basic manufacturer verification, sampling coordination, contract negotiation, quality control, shipping management and post-purchase management.